Overview
Marketing Development Funds (MDF) allow Partners to request funds that will be used to support their future marketing activities. The funds are drawn from Budgets that your Organization has previously authorized. The MDF module allows you to track the amounts available and the amounts spent.
MDF is designed as a hierarchical system that supports different levels of approval.
Contents
The following concepts are explained in this article:
MDF Best Practice Workflow
Best practice for Zift PRM MDF configuration consists of creating a 2-level approval procedure to manage requests.
The workflow diagram illustrates the following process:
- The Partner initiates a fund request through the Portal. This triggers an immediate acknowledgement to the user and automatic routing of the request for approval to the correct fund approver.
- If the request is for less than the threshold for the Level 1 approver, that person can approve the request and Zift PRM will inform the requester. If the request is for more than the threshold, the request will be routed to the Level 2 approver. Either approver can reject the request and Zift PRM will inform the user.
- If the request is approved, the requester will be promoted to upload Proof of Expense (POE) documents for review. These may be accepted or rejected. If they are rejected, the user will be informed automatically. If they are accepted, an acknowledgement email will be sent and the request will be propagated to the appropriate finance process.
- The request will be completed once the funds have been paid.
Throughout this procedure, Zift PRM makes the necessary adjustments to the Budget amounts and MDF reports to ensure you can see the up-to-date data.
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