Create Media Groups

Overview

The Media Library is a repository of all media assets you have uploaded to your Zift PRM environment. The Media Library menu provides access to the Library assets, a tool for viewing and defining Media Groups, and manage asset reviews.

Media Groups allow you to group Media Resources for easy retrieval and use. The Media Library can hold thousands of assets and by arranging them in Media Groups, Zift PRM allows you to manage what you have efficiently.

Some Media Groups, for example the Banner Media Group, have very specific uses. The Banner Media Group is used to hold Media Resources that are later used by the Banner Builder to create Rotating Banners, or carousels that can be displayed in the Portal.

Before You Begin

Log into PRM Admin with fileTask Level 1 rights or greater.

How to Create Media Groups

1. Navigate to Media Library > Media Groups.
2. Click Add.
3. Provide the following information:

Parameter		Description
Title		This is a user-friendly name for the Media Group which will appear in the Media Library search results.
Description		This is an explanation of the purpose of this Media Group. It will help users to decided whether this is the appropriate group to add a specific item to.
Appear in Portal Search		Allows you to include or exclude the resources in this media group from the Portal Search results.
Edit Options) Restrict to User Groups		Specifies who has the right to modify this Media Group. Select as many user groups as necessary from the dropdown list.

4. Click Save or Save and Add New if you want to add an additional Media User Group.

In the refreshed Media Groups Screen, you will now be able to add a Resource Type to the newly created Media Group. You must add at least one.

Parameter		Description
Resource Type		The resource type is a way of further grouping Media Resources, for example by subject or format.
Physical Path		This is a relative path on the server where you would like the resources stored.
Secure?		When enabled, this setting requires that users authenticate before being able to see the Resource. The default setting is No. This setting will be applied to every Resource of that type.
Auto-Unzip?		Auto-Unzip allows zipped files to be unzipped automatically. The default setting is No. This setting should only be changed when uploading Courseware.